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WEBSITE PRIVACY POLICY
Helpmate Association
Effective Date: 10/20/2026
1. Introduction and Scope
Helpmate Association (the "Association") respects the privacy of individuals who visit or interact with its website.
This Privacy Policy explains how information may be collected, received, used, maintained, disclosed, and otherwise handled in connection with the Association's website, including its public pages, electronic forms, membership registration functions, restricted member areas, and related website communications.
Certain information and activities may also be governed by the Association's Private Member Agreement & Non-Disclosure Terms (PMA), Association Resource Access, Use & Authorization Agreement (ARAA), Opportunity Participant Agreement (OPA-2), Private Service Agreements (PSAs), or other applicable agreements.
This Privacy Policy does not replace or modify the confidentiality, information-use, or recordkeeping requirements established under those agreements.
2. Personal Information Requested Through Website Forms
The Association limits the personal identification and contact information it expressly requests through its website forms to the following, as applicable:
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First name
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Last name
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Email address
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Telephone number
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Street or mailing address
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City
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State
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ZIP code
Not every website form necessarily requires all of the information listed above.
The Association does not specifically solicit additional categories of personal identification or contact information through its website forms beyond the information expressly identified in the applicable fields.
Website forms may also record information necessary to document the submission itself, such as acknowledgments, electronic signatures, dates, request selections, or responses relating to the stated purpose of a form.
Voluntarily Provided Information
If a visitor, prospective member, or Private Member independently chooses to include additional personal information in an open-text field, written explanation, attachment, or other voluntary submission beyond the information expressly requested by the Association, that additional information is provided at the individual's own initiative and is not specifically solicited through those fields.
Individuals are encouraged not to submit sensitive or unnecessary personal information unless expressly requested through an appropriate, authorized communication channel.
Information voluntarily submitted may nevertheless be received, maintained, or processed by the Association in connection with the relevant request, subject to this Privacy Policy, applicable agreements, and law.
3. Information Collected Through Website Technology
The website operates through Wix and may use cookies, authentication functions, security features, and other technologies necessary or useful for website operation.
Through these technologies, certain information may be collected or processed automatically, including:
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Internet Protocol (IP) address;
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Browser and device information;
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Website activity and technical usage information;
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Cookies and related identifiers; and
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Information necessary for website security, account authentication, and functionality.
Such technical information is separate from the personal identification and contact information expressly requested through the Association's forms.
The specific cookies and tracking technologies in operation may depend on the website's configuration, enabled features, and third-party integrations.
Visitors may manage applicable cookie preferences through available website controls or browser settings, subject to the requirements of essential website functions.
4. How Information Is Used
The Association may use information received through its website for legitimate purposes related to the individual's request or authorized participation, including:
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Responding to inquiries and communications;
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Reviewing membership submissions and administering membership records;
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Processing website forms and applicable acknowledgments;
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Managing approved website accounts and access permissions;
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Coordinating authorized service, resource, or opportunity requests;
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Providing confirmations, administrative notices, and requested communications;
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Maintaining appropriate administrative and operational records;
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Protecting website security and preventing unauthorized activity; and
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Satisfying applicable legal or administrative requirements.
Where information relates to a specific membership, service, resource, project, or opportunity, its use remains subject to the relevant governing agreements and applicable law.
5. Disclosure of Information and Third-Party Service Providers
The Association may use authorized website hosting providers, form-processing services, electronic communication systems, payment platforms, and other service providers to administer website functions and related activities.
These providers may process information as necessary to perform their respective functions and may maintain separate privacy and security practices.
Where authorized under an applicable agreement, information may also be disclosed to an appropriately involved Private Associate, Opportunity Provider, or other authorized recipient to the extent reasonably necessary for the relevant requested activity.
Information sharing related to Private Membership, Association Resources, Services, or Opportunities remains subject to the applicable PMA, ARAA, OPA-2, PSA, authorization, and legal requirements.
The Association may also disclose information where required by applicable law or lawful legal process.
6. Information Security, Retention, and Deletion
The Association seeks to maintain reasonable administrative, technical, and organizational safeguards appropriate to the information it receives and maintains.
However, no internet-based system or electronic transmission can be guaranteed to be completely secure.
Information is retained according to its purpose, the Association's legitimate administrative and recordkeeping requirements, applicable agreements, and law.
Where the PMA applies, Basic Member Information and Service-Specific Confidential Information are subject to the confidentiality, retention, and deletion provisions established by that agreement.
Service-specific information may be retained for the period reasonably necessary to complete the requested activity and for an appropriate administrative period thereafter, or as otherwise permitted or required.
Individuals may request correction or deletion of applicable personal information, subject to identity verification, contractual obligations, lawful retention requirements, and other applicable exceptions.
7. Individual Privacy Requests
Individuals seeking information about personal data maintained by the Association, or wishing to request access, correction, or deletion, may contact the Association using the contact information below.
The Association will review such requests and respond as required by applicable law and any relevant governing agreements.
Additional verification may be required before information is disclosed, corrected, or deleted.
8. External Websites and Payment Platforms
The Association's website may contain links to external websites, payment providers, scheduling platforms, or other independent services.
When visitors access such external services, information they provide directly to those services may be collected and processed according to the respective provider's privacy policies and terms.
The Association's Privacy Policy does not independently govern the data-handling practices of unrelated third-party websites or platforms.
9. Changes to This Privacy Policy
The Association may update this Privacy Policy to reflect changes in website operations, information-handling practices, technology, or applicable requirements.
The current version will be identified by its effective date.
Where required by law, additional notice or consent will be obtained before implementing applicable changes.
Changes to this Privacy Policy do not independently amend any separately applicable PMA, ARAA, OPA-2, PSA, or other governing agreement.
10. Contact Information
Questions concerning this Privacy Policy or requests relating to personal information may be directed to:
Helpmate Association
Member Relations
Related Legal Notices
Website Terms of Use | Website Legal Disclaimer
Membership, Association Resources, services, projects, and opportunities remain subject to their respective governing agreements where applicable.